WITHDRAWAL
From a Course
A student may withdraw from a course while remaining in other course(s) before the end of the tenth week of instruction of any fall or spring semester (see calendar dates for summer semester and short term dates). A grade of “W” will be assigned during this period. Students may withdraw through ARGUS or obtain a form in the Office of the Registrar, OWC/UWF Fort Walton Beach Campus, and Eglin Center. Individual course withdrawals may not be processed after the published deadline. Appeals should be directed to the Office of the Registrar. Students who do not officially withdraw will be assigned a standard letter grade. Students are encouraged to consult with their advisor prior to withdrawing from classes and to contact the Cashier’s Office for questions regarding fee liability or financial aid awards. Students who withdraw are not enrolled as of the date the withdrawal is processed.

Doctoral students who have an excessive number of class withdrawals will be reviewed by the College of Professional Studies Graduate Office.

From All Courses in a Term (University withdrawal)
Currently enrolled students may withdraw through ARGUS. Students withdrawing from all courses prior to the end of the 4th week of any semester will receive a grade of “WR” (partial refund). See Academic Calendar for specific dates. A grade of “WR” is not computed in the UWF GPA.

Students withdrawing from all courses beginning with the fifth week through the end of the tenth week of any fall or spring semester will receive a grade of “W” in each course (see calendar for summer semester and short term dates). Students withdrawing after the designated automatic “W” deadline through the last day of instruction will be assigned a grade of “W” or “WF” at the discretion of the course instructor(s). Grades of “WF” are computed in the UWF GPA. Withdrawal from all courses does not prevent registration for future terms. Students are not required to apply for readmission unless they have not enrolled at UWF for three or more consecutive academic semesters (including summers). Students are encouraged to consult with their advisors before withdrawing from classes.

If a doctoral student withdraws from all courses within a semester, the semester will not be counted as a semester to fulfill the residency requirement. Students are encouraged to consult with their advisors prior to withdrawing from classes and to contact the Cashier’s Office for questions regarding fee liability or financial aid awards.

Appeals for Fee Refunds
Students may be allowed to withdraw from a course or the University (all courses) with a full refund of tuition fees for the following situations (documentation required):

1. Call to active military duty or enlistment in active military service (copy of official orders or letter signed by commanding officer on official military letterhead required).
    
2. Death of the student or death in the immediate family (parent, spouse, child, sibling—copy of obituary notice or death certificate required); or
    
3. Student’s illness of such duration and severity, as confirmed in writing by a physician, that completion of the term is precluded.

Withdrawal from the University does not automatically relieve the student from fee payment liability in the case of deferred payment status such as VA notes, tuition loan notes, and financial aid pending status. Students in a deferred status should consult the Cashier’s Office regarding fee liability. Fee appeals should be addressed to the Office of the Registrar.

Withdraws for Active Duty Military Service
Policy for Call to Active Duty
In the case of a student called to active duty military service or change of orders due to military conflict within the semester, the student must contact the Office of the Registrar and provide a copy of military orders immediately. Students will have the option of withdrawing with a complete refund, withdrawal with a grade of “W”, or accepting incomplete grades to allow the student to complete the courses at a later date. Students will be asked to notify the University of the desired option.

The transcripts of students who have contacted the Office of the Registrar as stated above and are subsequently withdrawn, awarded refunds, or given incomplete grades will be annotated with appropriate statement indicating action taken was due to military active duty service.