Students paying fees by mail or by drop-box depository methods must include their student number with checks and include all fee payment documents (original copies of fee waiver forms, fee deferment forms, tuition aid forms, etc.) to ensure proper and timely credit for payment.

Students are expected to meet all financial obligations as they become due. UWF reserves the right to cancel the registration of students who fail to promptly meet their financial obligations to the University. Students may not pay delinquent account balances applicable to a prior academic year from financial aid awards applicable to the current academic year. All delinquent balances must be paid in full prior to the distribution of current term financial aid. It is each student?s responsibility to stay informed of all registration and fee payment dates, deadlines, and other requirements by referring to the Academic Calendar, viewing Account Balance on ARGUS the Navigation Guide, and announcements printed in the Voyager or disseminated through other media from time to time. If necessary, students should inform their parents or other interested parties of the deadline dates and the necessity for meeting them.

The student will be held liable for all fees assessed for courses remaining on the student?s registration at the close of the drop/add period for which a partial payment of fees has occurred or an authorized fee deferment status has been granted. Under such circumstances, the student?s registration will not be canceled. An administrative hold will be placed on the student?s record until the course fees and the late fees are paid in full.

Fees for courses remaining on the student?s schedule at the close of the drop/add period must be paid not later than the close of business on the last day to pay fees. Authorized deferment status may be granted under certain conditions. Authorized deferment status must be granted and processed by the University Cashier during the regular fee payment period. Failure to pay all fees or receive authorized deferred payment status by the close of the drop/add period will result in cancellation of the student?s registration.

Fee Payment: Term E Courses
Fees for special courses (courses not offered in terms A, B, C, or D) are due by the fee payment date determined for the course. View Account Balance on ARGUS or contact the Office of the Registrar for specific date. Fees paid by mail must be postmarked by midnight on the day following the second class meeting date.

Financial Aid Delivery
Financial aid awards that are complete prior to the beginning of each semester and available for distribution, including loans and scholarships, are processed by the Cashier?s Office by deducting tuition, fees, and housing from the financial aid proceeds and mailing a net check to the student. It is the student?s responsibility to ensure that all fees and housing and other charges are paid in full by the due date. Any balance due by the student over and beyond the amount that can be covered by available financial aid must be received in the University Cashier?s Office by the fee payment deadline to avoid assessment of the late payment fee. Fees postmarked by midnight on the date due will be processed without assessment of late charges.

The netting of financial aid awards continues through the fee payment and drop/add period. Late awards of financial aid are processed in the same manner throughout each academic term. All financial aid will be mailed to the student?s current address on file with the Office of the Registrar. It is the responsibility of each student to keep their current address updated with the University Registrar. Address changes can be made in person or over the web.

All students placed in a deferred fee payment status must confirm the deferred status with the University Cashier or Student Accounts Office. Failure to do so may result in either cancellation of student registration or the assessment of late payment fees.

Financial Aid Status
Students are able to view their grades, schedules, Holds, and Financial Aid information on the World Wide Web via ARGUS at http://argus.uwf.edu.

Tuition Loan Program (TLP)
Eligible students may pay registration and tuition fees in two equal installments. One-half of the total registration and tuition fees is payable by the close of the drop/add period with the remainder payable by midterm. A promissory note must be executed to pay fees on the installment plan and must be submitted to the Cashier?s Office during the fee payment period. Students must visit the Student Accounts Office to complete a TLP promissory note. Students must have a favorable credit rating with the University to be eligible for the Tuition Loan Program. A $15.00 service charge will be added to all TLPs. Contact the Student Accounts Office for detailed information.

Contracts and Fees Paid by Another Agency
Students who are registering for courses which will be partially or fully paid by their sponsoring agencies must bring the contracts or authorization forms and partial payments, if applicable, to the Cashier?s Office during the registration period. Students must confirm the fees-pending status with the Cashier?s Office during the designated fee payment period.

If the authorization is to be mailed to the Cashier?s Office by the agency, it must be postmarked by midnight on the last day to pay fees. The student must confirm third party billing status with the Cashier?s Office during the fee payment period. Failure to meet these requirements will result in the assessment of the late payment fee.

Any change in method of fee payment after the close of the drop/add fee payment deadline will result in a late payment assessment of $100.00. An example is to change from a VA deferment or tuition loan to another type of third party billing arrangement.

Florida Prepaid College Program
The Florida Prepaid College Program was created by the State of Florida to guarantee payment of tuition and may include optional dormitory contract guarantees. The plan excludes local fees (i.e., health, athletic, student activity, laboratory, etc.) which are paid by the student using one of the options described under Methods of Fee Payment and by the deadlines stated in the Academic Calendar. The Cashier?s Office will automatically bill the Florida Prepaid College Program for eligible students. Students who do not want prepaid to be billed must notify the Cashier?s Office each semester by the fee payment deadline. Students using the Florida Prepaid College Program are responsible for paying local fees by the last day of fee payment. A $100 late fee will be assessed if fees are paid after this date. Students eligible for the 100% program must bring their prepaid cards to the Cashier?s Office before the end of the drop/add period.

The cost of books is not included under the Florida Prepaid College Program.

Delinquent Balances
Students who have delinquent balances at the University (loans, library fines, traffic fines, etc.) will have their diplomas, grades, and transcript requests held until satisfactory settlement has been made. A student owing a delinquent balance of $100 or less and which is not more than 120 days past due, will be allowed to register prior to paying the balance. The balance due must be paid by the close of the fee payment period. Failure to do so will result in future registrations being held as well as holds being placed on diplomas, grades, and transcripts until the account is paid in full. Current semester financial aid awards may be used to pay delinquent balances owed from a previous semester within the same academic year with the approval of the Controller?s Office.

Tuition Waivers
Dual Enrolled or Early Admitted Students
High school students enrolled in dual enrollment or early admission programs pursuant to Florida Statutes articulated acceleration will be exempt from the payment of registration, matriculation, and material and supply fees. Refer to sections on Registration and Admissions for more information.

Florida National Guard
Certain members of the active duty Florida National Guard may be exempt from the payment of one-half of the cost of tuition and fees for courses on a space-available basis only. Students using this waiver may not register for courses subject to the waiver until the last day of registration.

Certain members of the Florida National Guard may qualify for that portion of fees not otherwise waived to be paid directly by the Florida Department of Military Affairs when authorized by that agency. An approved authorization billing must be presented to the Cashier?s Office on the main campus or Fort Walton Beach Campus by the close of the drop/add fee payment period. Authorization presented after that day will be subject to the assessment of the late payment fee.

Foster Care Students
Students for whom the State of Florida is paying foster care board payments, and for whom the permanency planning goals are long-term foster care or independent living, will be exempt from the payment of all undergraduate fees, including fees associated with enrollment in college preparatory instruction or completion of college-level communication and computation skills testing programs. Before a fee exemption can be given, the student should have applied for and been denied State financial aid which would have provided, at a minimum, payment of all undergraduate fees.

Senior Citizens - Florida Residents
Individuals who are 60 years or older and who meet Florida residency requirements may enroll on a space-available basis without payment of the application and registration fee. Contact the Office of the Registrar for more information.

Special Risk Dependent
Dependent children of special risk members as defined in Sections 112.190 and 112.191, Florida Statutes (law enforcement officers and fire fighters), killed in the line of duty are eligible for waiver of tuition and fees under certain circumstances. Contact the University Controller regarding eligibility for these waivers.

State Employee Six Hour Free Course Benefit
State Employees are eligible for six hours of tuition free courses per semester. Refer to the Registration section (State Employees) for detailed procedures and policies.

UWF Employee Tuition Waiver Program
Eligible full time employees are permitted to take up to six credit hours of undergraduate or graduate coursework at UWF per term (fall, spring, summer) without payment of tuition or mandatory fees. Employees may also assign up to six hours of their undergraduate credit hours or up to three of their graduate credit hours to their dependents. Courses such as directed studies, practicums, internships, music and theatre performance, continuing education, and other one-on-one course situations such as theses and dissertations are not authorized.

Late Registration and Late Payment Fees
Provided documentation is received by the institution to indicate extenuating circumstances justifying a waiver, the University Controller may waive the late payment fee and the University Registrar may waive the late registration fee when it is determined that:

1. The University is primarily responsible for delinquency of a student?s account, or
2. Extenuating circumstances exist beyond the control of the student.

Deferred Payments
Deferred payment status for tuition and registration fees may be granted upon application by the student on the following grounds:

Veterans Deferments
Deferral eligibility is guaranteed to students receiving veterans educational assistance benefits from federal or state assistance programs, where such aid is delayed in transmission to the student through circumstances beyond the control of the student.

Veterans and other eligible students receiving benefits under Chapters 30, 32, 35, and 1606, U.S.C., will be entitled to one deferment each academic year. An additional deferment will be granted each time there is a delay in the receipt of benefits.

Each veteran can request a deferment (promissory note) via their enrollment certification in person or through their ARGUS account for the amount of registration and tuition fees due. The VSO will submit the approved promissory note to the University Cashier during the regular fee payment period. Failure to present the promissory note by the deadline will result in the student being assessed the $100.00 late payment fee. If the student does not present an authorized deferment to the Cashier, including the $100.00 late fee, by the close of the fifth week of classes, the student?s registration will be canceled. Petition for reinstatement require the student present an authorized VA deferment promissory note along with a $150.00 late registration and late payment fee in lieu of full payment of tuition and registration fees. (See the procedure outlined in Reinstatement.)

If an eligible veteran?s educational benefits are delayed beyond the deferral period, the deferment may be extended provided an extension is requested by the student via their ARGUS account and granted by the Office of Veterans Services prior to the due date of the original deferment. Additional extensions may be similarly granted until the veteran begins receiving educational benefits. Failure of the veteran to pay the amount of the authorized deferment by the due date or extended date, whichever is later, will result in the student being assessed the $100.00 late payment fee.

Any change in a VA deferment to a National Guard or other military billing status after the fee payment deadline will result in the assessment of the late payment fee of $100.00.

The University reserves the right to deny deferral status to students who have established an unfavorable credit rating.

Third Party Billings
Deferment is permitted provided formal contractual arrangements have been made with the University for payments by an approved third party. The University Controller is charged with the responsibility for negotiating third party contracts.

Refund of Fees
The late payment fee is nonrefundable unless waived by the University Fee Appeals Committee. Requests for refunds and other appeal actions to be considered by the University Fee Appeals Committee must be submitted within six months after the end of the semester to which the refund or appeal action is applicable. Requests made after that deadline will not be considered.

1. Full refunds will be made to the student when a course is canceled by the University or when a student is denied admission to a University course.
2. During the Drop/Add Period:
   The per credit hour fee will be fully refunded for each semester hour or course(s) dropped during the drop/add period.
3. After the Drop/Add Period:
1. A refund of 25 percent of the total fees paid will be made if withdrawal from all courses is completed prior to the end of the fourth week of classes. Withdrawals are processed in the Office of the Registrar.
2. In the following instances, the per-credit-hour fee will be refunded upon appeal with appropriate documentation:
1. Call to or enlisted in active military service;
2. Death of the student or death in the immediate family (parent, spouse, child, sibling);
3. Complete withdrawal of the student from all courses due to illness of the student that is confirmed in writing by a physician, stating that completion of the term is precluded; or
4. Exceptional circumstances upon approval of the University Fee Appeals Committee. The student must submit a written appeal to the University Fee Appeals Committee via the Office of the Registrar. Appeals for refunds must be supported by appropriate written documentation.

Return of Title IV Funds (Student Responsibility)
The University of West Florida is required by Federal policy to monitor financial aid students who receive Title IV Funds and withdraw from all courses during the semester. Students who withdraw from all courses prior to the 60% point in the semester are not eligible for 100% of their financial aid.

A calculation will be completed based on the last date of attendance to determine how much the student will be required to repay. The Student Accounts office will determine the amount and bill the student. Contact Student Accounts for exact dates and repayment requirements. (850-474-3441 or stuacct@uwf.edu).

Students who have outstanding balances are not allowed to register for classes until they have satisfied their debt.

Appeal for Late Fee Assessments and Refunds
Student appeals for late payment of fees, refunds of tuition, and other charges after the refund deadline are referred to the University Fee Appeals Committee. All appeals should be submitted in writing, with attached supporting documentation, to the University Registrar. Fee appeals forms are available in that office and on the web at the Registrar?s home page, www.uwf.edu/registrar.

The University Fee Appeals Committee reports to the Vice President for Academic Affairs who has final authority over all appeals for late payment of fees.

The filing of an appeal before the Fee Appeals Committee does not extend the due date for fees, tuition loans, VA deferments or other charges while awaiting a decision by the Committee. Such charges not paid by the due date will be assessed the late payment fee.

All questions regarding fee appeals should be directed to the Office of the Registrar at (850) 474-2244.