Additional/Extra Compensation (including work activities previously designated as overload) is defined as compensation for any duties in excess of the regular assigned appointment.

To qualify for Additional/Extra Compensation, the faculty member or exempt University Work Force employee must have a well-defined regular assignment and the work for which Additional/Extra Compensation is to be paid must be clearly differentiated from the regular assignment.

Extra compensation cannot be paid from federal funds associated with grants and contracts, in accordance with federal law [2 CFR 200.430(h)(3)]. Contact the UWF Office of Research Administration and Engagement with any questions related to this restriction.

Activities for which Additional/Extra Compensation may be paid include, but are not limited to:

• Teaching of credit courses at locations other than the principal place of employment,
• Continuing education activities including teaching of non-credit continuing education courses,
• Research activity funded by external agencies where the agency does not prohibit such use of grant/contract funds and for which release time has not already been granted,
• Curriculum development activity where it is clear that such activity could not be construed as part of one's regular load,
• Conducting in-service faculty development activities,
• Program evaluation activities, which are clearly outside one's regular load,
• On a very limited basis, staff may be compensated for an additional assignment in a separate staff "job" that the duties are provided to UWF outside the normal work hours of the employee's primary position and the duties do not co-mingle with the duties performed in the primary position.

The basic Additional/Extra Compensation rate for a three semester hour course is 5% of the nine-month base salary for faculty/University Workforce employee or the compensation which would be paid to an adjunct. For twelve month appointments, the basic rate for a three semester hour course is 5% of base salary adjusted to nine-month.

Additional/Extra Compensation rates for non-credit activities should be consistent with the time commitments required by the activity. These rates are determined by the funding department with the approval of the Academic Dean/Unit Head and the Provost. Additional/Extra Compensation rates should be consistent with the nature of the work to be done, the length of time involved, and not exceed one's hourly rate for the regular assignment. An exception to the hourly rate limit is permitted for continuing education activity, conferences, workshops or artist performances.

Additional/Extra Compensation assignments must be reasonable in that they should not interfere with nor lessen one's ability to perform the basic regular assignment at acceptable levels. Beginning Summer 2015, the extra compensation limit is 33 percent for all activities. The total annual extra compensation for an individual should not exceed 33 percent of a full-time twelve-month annual salary excluding any administrative supplement. Beginning Fall 2022, a permanent exception to the 33 percent cap is permitted for staff who are teaching credit bearing courses as adjuncts.

Approval for Additional/Extra Compensation must be received in the Office of the Provost from the employee's supervisor, prior to the commencement of services, including instructional and non-instructional activities. The Academic Dean/Unit Head is responsible for ensuring that requests for Additional/Extra Compensation are justified and approved by the Office of the Provost. To document and secure approval please follow the steps described below:

1. Submit an Additional/Extra Compensation Pay Request Form.
2. The Provost's Office will review the request, and approve or disapprove the request.
3. Steps 1 and 2 must be completed prior to the commencement of services. Exceptions to the requirement can be made for credit and non-credit instruction. In these cases the request form should be fully executed no later than the end of the second week after classes begin.
4. When the form is completely executed with all original signatures, the form will be submitted to Human Resources for processing.
5. Once the form is processed by Human Resources a copy will be filed in Document Imaging.

* The form can only be accessed by authorized users of the Academic Affairs Budget Office Database. To request access, contact our office at aabudget_grp@uwf.edu

Care should be exercised with Additional/Extra Compensation assignments so as not to jeopardize compliance with faculty load expectations associated with accreditation requirements.

Opportunities for Additional/Extra Compensation must be available on an equitable basis to department faculty and exempt University Work Force employees qualified to engage in the activity for which the Additional/Extra Compensation is to be paid.

Authority for Policy:
Article IX, Section 7, Florida Constitution
Florida Statutes, section 1001.706
Board of Governors Regulation 1.001
UWF Policy HR14.00-2004/07
UWF-UFF CBA Article 9(c)